- Registration Periods
- Study Plans
- Credit Load
- Tuition Fees
- Refund Policy
- Drop and Add
- Attendance and Absence
- Withdrawal from Courses
- Failing Courses
- Repeating Courses
- Dropping the Semester
- Postponing Studies
- Incomplete “I” Work
- Grading System
- Academic Probation
- Appealing of Grades
- Removal of Academic Probation
- Withdrawal from University
- Re - Admission
- Study Period
- Graduation Requirements
- Dean’s Honor List
Periods of registration are announced in the academic calendar which is published in the University catalogue and on its website. Students should refer to it.
Upon admission to a college, a student is assigned an Academic Advisor who helps him/her adjust to the college environment and fulfill the requirements of the program of study of her/his specialization. The Advisor approves the course schedule of the advisee during the registration period, any subsequent modification to it during the Drop and Add period, and the withdrawal from courses during the semester.
Each student will follow the predefined study plan of her/his major and the student’s academic advisor would help him/her prepare a schedule in accordance with that study plan. The approval of the advisor is required before a student could register and finalize his/ her schedule. For a complete list of study plans of degrees offered by the University, the student is referred to the University Catalogue where a detailed account of these study plans is given.
A full-time student should register for no less than 12 credit hours and no more than 16 (18 for engineering students) credit hours in any regular (fall and spring) semester. A stu-dent may register for up to 18 (19 for engineering students) credit hours after securing the approval of the Administrative Committee in the College, or if it is required by a Depart-ment in specific terms. Approval is normally granted by the Administrative Committee or the Dean if the student has an overall average of at least 80 or an average of 80 in the last two regular semesters. As for the summer semester, a student may not register for more than 9 credit hours. All exceptional cases require the approval of the respective Adminis-trative Committee.
The credit load of a student who is in her/his first semester on probation shall not be less than 12 and shall not exceed 16 credit hours. The load of a student who continues to be placed on probation shall be 12 or 13 credit hours and 15 or 16 in the College of Engineering. This applies to students who are placed on probation again after a previous probationary period.
- OR 900 for each of the first and second semesters for the Foundation Program. Summer session fees are calculated on a prorated basis.
- OR 70 for each credit hour in all semesters and for all undergraduate programs, except the evening program.
Fees are paid in full every semester before classes begin. Students who register during the first week of classes are charged a late registration payment fee of OR 25.
A student may withdraw after registration, but the refund rate of tuition depends on the timing of the withdrawal and is calculated according to the following schedule:
- Full tuition will be refunded only to students who withdraw from the semester before the beginning of classes, as defined in the University academic calendar.
- Students who withdraw during the first week of classes (Drop and Add period) lose 50% of tuition fees.
- No Refund will be made to students who withdraw from the semester after the Drop and Add period.
Drop and Add:
After selecting a course schedule, a student has the opportunity to make changes during the Drop and Add period, which is usually the first week of the semester, after which no changes are possible without the permission of the academic advisor and the approval of Dean or the Administrative Com¬mittee of the college. A student should take care not to change all the courses s/he has previously chosen, but only one or two courses, if change is a must.
Class Attendance and Absence:
Attendance of all classes and course-related activities is obligatory. A student is not allowed to miss more than 25 percent of the course sessions within the first 14 weeks of the semester (six weeks in the case of the summer session). Any student who misses more than 25 percent of a course’s sessions would be withdrawn and given a grade of ‘WA’.
Withdrawal from Courses:
- Students who withdraw or are forced to drop a course will receive a grade of “W.
- Students cannot withdraw or be withdrawn from a course after the announced deadline (not later than 14 weeks from the start of the semester or six weeks in the summer term) unless approved by the College Administrative Committee.
- Students cannot withdraw or be forced to withdraw from a course if this results in the students being registered for less than 12 credits without the approval of the College Administrative Committee.
- Students can withdraw from only one required course per semester. Students who wish to withdraw from more than one required course must petition the College Administrative Committee for permission to do so.
If a student fails a course, no re-examination is permitted. A student who fails a required course must repeat the course at the earliest opportunity. A student who fails an elective course may not have to repeat it as long as s/he can achieve the minimum cumulative average and the minimum number of credits required for graduation.
A student may repeat any course. No course may be taken more than three times. When a course is repeated, the highest grade will be considered in the calculation of the cumulative average. All course grades will remain a part of the student’s permanent record.
Dropping the Semester:
A student may apply to drop a semester before the deadline announced in the University Calendar for withdrawal from courses without a grade “F”. After that deadline, application for dropping the semester without a grade “F” requires the approval of the Dean of the College. The student must fill an application form for this purpose, which can be obtained from the Department of Admission & Registration. When a student returns to the University after dropping one or more semesters, s/he should fill a form for this purpose. Absence from the University cannot exceed the total of six semesters, after which a student must reapply to the University as a new student.
A student may apply to postpone his/her studies for one semester or more, but the period of absence from the University cannot exceed four semesters consecutively or in total, including the semester in which the application was made and approved.
Assessment and Examinations:
A student’s academic performance is assessed throughout the semester using various instruments: homework, exams, projects, practical work, etc.
All courses normally have final examinations that students must take. The instructor will announce at the beginning of the semester the policy that s/he intends to follow as indicated in the course syllabus in the matter of missed examinations and quizzes, so that the students are fully aware of this policy and its consequences.
A student who misses an examination or quiz must present an excuse considered valid by the instructor of the course. The course instructor may then require the student to take a make-up exam or shift its weight to the final exam. Only documented and verifiable medical reports issued by qualified professionals will be accepted.
If a student misses a final exam, s/he must submit an application for an “Incomplete”.
Incomplete “I” Work:
“I” is an incomplete grade. Normally, no incomplete grade of “I” is given as a final grade in any course. In exceptional cases, and provided the guidelines stated below are met, a student may be allowed to make up incomplete work. The guidelines are:
- Incomplete course work will be reported as an “I” followed by a numerical grade reflecting the evaluation of the student’s work available at the end of the semester. This evaluation is to be based on a grade of zero on all missed work and reported in units of five; thus, a grade could be “I 55” for example.
- For securing permission to complete the work for a course, a student must submit a valid excuse to the instructor of the course and to the College Administrative Committee within two weeks from the date of the scheduled final exam for the course. For that purpose, Form “I” must be completed in advance for approval of the instructor, the head of the department and the College Administrative Committee. Students should be aware that approval is not automatically granted. Forms for “Incomplete” are available on the University’s website and the Department of Admission and Registration.
- Students permitted to complete work for a course must do so within four weeks of the start of the next regular semester. In exceptional circumstances, the College Administrative Committee may decide to give the student additional time to complete a course.
- After the incomplete work is done and evaluated, the course instructor should complete a change of grade form and submit it to the College Administrative Committee for approval, as stated above.
- If no valid excuse is presented and the work, if permitted, is not complete within the time limits specified above, the “I” will be dropped and the numeric grade available will become the final grade in the course.
- For the purpose of averaging, the numeric grade will be used, until changed through the procedure described above.
A diploma student is placed on academic probation if:
- Her/his cumulative average is less than 63 at the end of the second regular semester.
- Her/his cumulative average is less than 64 at the end of the third regular semester;
- The cumulative average is less than 65 at the end of the fourth regular semester or any subsequent semester.
A bachelor student is placed on academic probation if:
- Her/his cumulative average is less than 63 at the end of the second regular semester.
- Her/his semester average is less than 64 at the end of the third regular semester.
- The semester average is less than 65 at the end of the fourth regular semester or any subsequent semester.
Appealing of Grades:
The course instructor is the authority that decides on the student’s grade. However, if a student has strong evidence of unfairness, s/he has the right to submit a petition of grievance to the course instructor. If the student is not satisfied with the instructor’s ruling, s/he may appeal to the department head who will give a final ruling on the issue after consulting with the faculty members of the department.
Removal of Academic Probation:
For a bachelor student, probation is removed when s/he attains a semester average of 64 or more in the third, or a semester average of 65 or more in the fourth regular semester or any subsequent regular semester.
Probation should be removed within two regular semesters, excluding summer, after placing a student on probation, or when the student completes her/his graduation requirements; otherwise the student shall be on strict probation for one final semester.
The probation of a diploma student is removed when s/he attains a cumulative average of 65 or more in the third regular semester. Probation should be removed within one regular semester after being placed on academic probation; otherwise the student shall be on strict probation for one final semester.
Withdrawal from University:
A student may apply to withdraw from the University by filling out a form available at the Department of Admission and Registra¬tion. When a student returns to the University after dropping one semester or more, s/he should fill a form for this purpose. The absence from the University cannot exceed the total of six semesters, after which a student must reapply to be admitted to the University as a new student.
A student is dismissed from a College at DU for any of the following reasons:
- If s/he fails to clear her/his strict academic probation, which, as was stated earlier, is the final stage in academic probation, excluding the summer term.
- If s/he is placed on academic probation for a total of four times. A student can be dropped for this reason even if s/he is in the final year at DU.
- If s/he is deemed unworthy by the college to continue for professional or ethical reasons.
Re – Admission:
A student will normally be considered for readmission to the University and the same college only if, after spending a year at another recognized institution of higher education during which the student took at least 24 credit hours, the student is able to present a satisfactory record and recommendation. Exceptions may be made for students who leave the University for personal or health reasons. Transfer credits will be considered after evaluation of a student’s course work. The student must achieve a grade equivalent to the grade of 70 at DU in each of the courses for which transfer credits may be granted.
The minimum study period for a student enrolled in a diploma program is two years or four semesters and the maximum period of study is four years or eight semesters.
The minimum study period for a student enrolled in a bachelor program is eight semesters beginning with the freshman class (1st year), and the maximum period of study is eight calendar years. For students admitted to sophomore (2nd year) and junior (3rd year).classes, the maximum period of study is six calendar and four calendar years, respectively. A student who fails to complete his/her degree program within these specified times must petition the College Administrative Committee or the Dean for an extension of time.
Graduation Requirements for a Diploma:
To graduate with a Diploma, students must satisfactorily complete at least 60 credit hours specified by the College with a cumulative average of 65 percent. To determine the remaining graduation requirements for a particular diploma, read the catalogue.
Graduation Requirements for a Bachelor Degree:
To graduate with a bachelor degree, students must satisfactorily complete the number of credit hours required by the College they are enrolled in with:
- A cumulative average of 65 percent or higher,
- A cumulative average of 70 percent or higher in the compulsory major courses.
Graduation with Excellent:
Student who complete their programs of study with a cumulative average of 90 or above in all course , including repeated courses , and who receive a recommendation from the college are awarded their bachelor degrees with Excellent .
Dean’s Honor List:
To be placed on the Dean’s Honor List at the end of a given fall or spring semester, a student must:
- Be carrying at least 12 credits
- Not be on probation
- Have passed all the courses of the semester and attained a semester average of 85 or more
- Have not been subjected to any disciplinary action within the University during the semester, and
- Be deemed worthy by the Dean to be on the Honor List